Set up attendance and timesheets
What each attendance and timesheet setting controls (selfies, location checks, working hours, reminders, timesheet periods and time types) and where to find it.
Before you start
- Set up employees and supervisorsCheck-ins, reminders and timesheets cover the employees in your employee records.
- Set up HR settingsReminders can skip the public holidays set in HR settings.
In this article
Attendance has two settings screens: Configuration (how check-ins are validated, for the whole company) and Timesheet Settings (how often timesheets open and what time can be booked to). This page says what each setting controls. A full attendance guide, with step-by-step check-in and timesheet tasks, comes later.
Attendance configuration
Go to HR › Attendance › Configuration. These settings apply to every employee's check-in. Change what you need, then select Save Configuration in the bar at the bottom (or Discard).
- Configuration under HR › Attendance.
- The settings apply organisation-wide.
- Selfie & Verification.
- STUBBED: face verification isn't connected yet.
| Card | Settings | What they control |
|---|---|---|
| Selfie & Verification | Require selfie, Require face verification, Min face match score (0-1), Min liveness score (0-1), Selfie retention (days) | What proof of presence a check-in must include, and how long selfies are kept. |
| Mock-Location & Plausibility | Reject mock/spoofed location, Max plausible speed (km/h), Max plausible altitude (meters) | GPS-spoofing safeguards and checks for physically impossible movement. |
| Geofence | Default office radius, Max GPS inaccuracy (meters), GPS accuracy handling (None, Lenient, Strict) | How close to the office a check-in must be, and how GPS accuracy is weighed. |
| Working Hours & Lateness | Work day start, Work day end, Lateness grace period, Early check-in threshold, Still-clocked-in grace period, Max offline backdating, Require lateness reason, Allow multiple check-ins per day | The workday window and what counts as late or early. |
| Device Attestation | Require device attestation, Attestation failure policy, Rooted / emulator policy | What happens when a check-in comes from a rooted, emulated or unverifiable device. |
| Clock-In / Clock-Out Reminders | Send attendance reminder emails, Clock-in reminder, Clock-out reminder, Clock-in offset, Clock-out offset, Who gets reminded, Skip non-working days, Skip public holidays, Skip employees on leave, Late-send grace | Emails to employees who haven't clocked in or out yet. No clock-out reminder is sent while Work day end is empty. |
| End-of-Day Auto Check-Out | None | Always on for every employee. |
Timesheet settings
Go to HR › Attendance › Timesheet Settings. The screen has four sections.
- Period Definitions: the timesheet cycles you have, who each covers, its type, the dates it applies and its submit/approve deadlines.
- New period definition › Name it: Code and Name.
- Cadence: Policy default, Weekly, Every two weeks, Twice a month or Monthly, with First period starts, Submit within (days) and Approve within (days).
- Who it covers: Everyone (all enrolled employees not covered by a group) or a timesheet group. Each person follows one cycle.
| Section | What it controls |
|---|---|
| Period Definitions | How often timesheets open, who they cover and from when (Effective from, Effective to). Select Create definition to add one. |
| Timesheet Groups | Groups of employees that follow their own cycle. Add one with New timesheet group. |
| Periods | Choose a definition, then Generate until a date and select Generate to create its timesheet periods. |
| Time Types | The kinds of time people can book, and whether each needs evidence or notes. |
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