Procurement
Buying from start to finish: vendors, requisitions, requests for quote, purchase orders and their approvals, goods received, vendor bills, payments and debit notes.
- The purchase processHow buying works in WbizManager, from asking for goods to paying the vendor, the setup to finish first, and which guide covers each step.
- Add a vendorCreate the supplier record you choose on purchase orders and bills.
- Create a material requisitionAsk for the goods or services your team needs, then save it as a draft or send it for approval.
- Approve a material requisitionReview a material requisition that is waiting for you, then approve it, send it back for changes, or reject it.
- Request a quoteAsk several vendors for prices on an approved requisition, record their quotes, compare them, award one and turn it into a purchase order.
- Create a purchase orderOrder goods or services from a vendor against an approved requisition, then send it for approval.
- Approve a purchase orderReview a purchase order that is waiting for you, then approve it, send it back for changes, or reject it.
- Receive goodsRecord what arrived against an approved purchase order with a goods received note (GRN), then post it to put the stock in Inventory and the liability in Accounting.
- Record a vendor billEnter the vendor's invoice as a bill, match it to the goods you received, and post it so it shows as money you owe.
- Pay a vendor billRecord money you paid a vendor, spread it across their open bills, and choose the bank or cash account it came out of.
- Create a debit noteReduce what you owe a vendor on a posted bill, for example when goods come back damaged or the vendor overcharged, then post the debit note.
- Set up a recurring billRecord the same vendor bill on a regular schedule, such as monthly rent or cleaning, and choose whether each bill is saved as a draft, posted, or posted and emailed.