Settings
Company setup: dimensions, currencies, taxes, default accounts and number series.
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Company
- Set up your company profileEnter your company's name, contact details, logo and colours, which your team sees when they sign in and across WbizManager.
- Set up number seriesDecide how documents and records get their reference numbers, with a prefix, a suffix, a length and a starting number, and see every number issued in the audit trail.
Finance and posting
- Set up dimensionsDefine the dimensions, such as department or location, that you tag transactions with, and their values.
- How invoices get their accountsYour company takes posting accounts either from default account settings or from posting groups. Check which one, then set it up.
- Set up default accountsChoose the accounts WbizManager posts to by default, such as Account Receivables and Sales Revenue.
- Set up posting groupsChoose accounts by customer type and product type, using customer posting groups, product posting groups and the general posting setup.
- Set up customer posting groupsGive each kind of customer its own receivable account, so invoices, payments and credit notes post to the right account when your company uses posting groups.
- Set up taxesAdd the taxes you charge or deduct, such as VAT or withholding tax, so they can be applied to invoices and bills.
- Set up currenciesAdd the currencies you trade in, choose your base and reporting currency, set each currency's exchange-gain and loss accounts, and keep exchange rates up to date.
Purchases
Approvals
Sales
- Set up invoice settingsSet the letterhead your invoices, credit notes and bills print with, your bank details for customers, your payment terms and up to five signatures.
- Set up receipt settingsChoose whether a receipt is emailed to the customer automatically when you record their payment, and set the default subject and wording of receipt emails.
- Set up reminder policiesDecide when payment reminder emails go to customers, before and after an invoice's due date, and what they say.
- Set up invoice remindersSwitch automatic payment reminders on for your company and choose the reminder policy every invoice follows unless its customer or the invoice has its own.
- Set up credit note reason accountsSee the screen that maps each credit note reason to an account, and why you should leave every reason on the revenue account for now.
- Set up schedule policiesMake your own timetables, such as monthly on the 25th, for recurring invoices, recurring bills and recurring journals.
Inventory
- Set up master data (units, categories, locations)Add the units of measure, item categories, stock locations, adjustment reason codes and additional cost types that items and stock movements use.
- Set up inventory settingsChoose low-stock and expiry alerts, how batch numbers are made, the default costing method and default locations, and the movement rules that flag unusual stock movements, including stock moved by people who aren't allowed to.
- Set up inventory postingGroup your stock items and choose the inventory account for each location, so goods received, stock updates and stock sold post to the right stock account.
- Set up requisition settingsDecide what happens when an approver approves more than is in stock, whether approved stock is reserved, and which business posting group each purpose's stock issues post under.
Projects
- Set up project settingsAdd the resource types and roles projects are costed with, the stock location projects consume from, service lines and project locations, and switch on the optional project features you use.
- Set up project posting groupsName the accounts projects post to (work in progress, deferred income, sales and cost of goods sold, and optional extras), and give each project a group.
- Set up markup settingsBuild the markup templates used to price project quotations, as a list of steps that add or deduct a percentage or a flat amount, in order.
HR
- Set up payroll settingsSet the pension rates and pro-rating a payroll run uses, which setting is current, and who is emailed and who may approve at each payroll approval stage.
- Set up attendance and timesheetsWhat each attendance and timesheet setting controls (selfies, location checks, working hours, reminders, timesheet periods and time types) and where to find it.