Track your leave

My Portal › My Leaves lists every leave request you've made, where it is in approval, and your balance for each leave type.

Steps

1. Check your balance

   Open My Portal › My Leaves.

   

   1. Apply for leave starts a new request: see Apply for leave.
   2. Only for supervisors: your team's requests waiting for you.
   3. Balance for this year: the days left for each leave type. Approved days (used) and days in requests still waiting (pending) are both taken off.
   4. Filter your requests: All, Pending (with your supervisor), With HR, Approved, Rejected and Cancelled.
2. See where a request is

   

   1. Pending: waiting for your supervisor.
   2. The tracker: submitted, supervisor, HR. The text on the right says who has it now (With supervisor, With HR, Confirmed).
   3. The eye opens the request; the pencil edits it (only while it's with your supervisor).
   4. Supervisor approved: your supervisor said yes and it's now with HR.

   When HR gives final approval the card shows Approved and you get an email. If it's rejected you get an email with the reason, and the days come back to your balance.

3. Change a request

   Select the pencil on a request. You can change the dates, reason, the colleague covering and the attachment. You can't change the leave type: cancel the request and make a new one instead.

   You can only change a request while it's waiting for your supervisor. Select Save changes when you're done.

4. Cancel a request

   Select Cancel request on a request and confirm. You can cancel up to the day before your leave starts, even after it has been approved. If it was fully approved, the days go back to your balance.

Who decides, and where that's set

Step	Who	Set by
First approval	Your supervisor (the Reporting To person on your employee record), or your secondary supervisor while they're on leave	HR in Set up employees and supervisors
Final approval	HR	HR in Give HR approval for leave